As you can see from the example above, your email does not have to be lengthy. Here are a few tips for how to assemble your application letter:
Subject line: Since hiring, managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message’s subject line. If a job has been assigned a posting number (as happens on Craigslist), provide this as well.
Salutation: If possible, address your email to a specific person. Sometimes you can determine this by reviewing the company website or calling their front office to ask who is managing their job search. If a name isn’t available, you can open with “Dear Hiring Manager,” as in the sample letter above, or with the more formal, “To Whom It May Concern.”
First paragraph: In the first paragraph of your letter, you’ll want to explain why you’re writing. Mention where you saw the job application, the date when it was posted, and whether it was presented on the company’s website, posted on a job search board, etc.
If you were referred by a friend or colleague, mention this here.
Middle paragraphs: This space in the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? Highlight relevant jobs and responsibilities, as well as accomplishments. Make sure not to copy your resume directly.
Final paragraph: Use this space to thank the recipient for reading your email, and mention that your resume is attached. It is also the space to thank recipients for their consideration of your application; you can also mention when and how you will follow up.
Polite close: Use a polite close to sign off your letter, such as “Best” or “Sincerely.” Then, type your full name.
Email Signature: You can also include your email signature, which is an easy way to provide contact information to recipients.
Attaching your resume: Don’t forget about your resume! Attach it to the email message in the format requested by the employer. If a specific format isn’t required, send as a PDF or Word document.